Installation Instructions for the macro package for Word® 97 PRIVATE by Matthew Robinson, Balliol College, Oxford, 25/09/97 New: macros now fixed to work with all WinGreek compatible fonts The file you will need The macros for both the transcription package (dots, lunate sigmas and line-adjustment—see Word97Transcription.doc) and for the accentuation package (inserts accents, breathings, etc.—see Word97WinGreek.doc) are contained in this document and also in a Word template file called Greek97.dot. What to do with it If you want to try out the macros very quickly before installing them, then go to the end of this document and start typing Greek – the keys should all be assigned. Should you want to install them, all you need to do is to copy the template file Greek97.dot to Word’s default template directory (its location can be found by going to Tools/Options/File locations and looking under User Templates), start up Word, click on File, click on New, and then click on Greek97. This will open a document based on this template, and all the macros should be accessible. If you always start new documents this way, then your installation is complete. However, keeping the macros in one template limits you to using those macros only when using that particular template. A much better idea is to copy them over to your normal template, so that they will be available to all documents. This is also an extremely simple procedure, but the cautious may wish to make a back-up copy of the normal template (called normal.dot) for peace of mind. Anyway, to install the macros to your normal template: Go to the Tools menu Hold the cursor over “Macro” – a new menu appears to the side. Move the cursor over and click on “Macros...” Click on “Organizer…” You should see two boxes entitled “Macro Project Items available in” The left-hand one should read Word97GreekInstallation The right-hand one should read Normal.dot In the left-hand window, select all the desired macros (more on this below) Click on “Copy” Click on “Close” A list of available macros There are the following macros in the this document and in the Greek97.dot template: For the transcription package: GreekAddDot - adds dots beneath letters GreekLineAdjust - adjusts unevenly spaced lines GreekLunate - adds lunate sigma For the accentuation package: GreekAcute - adds/removes an acute accent ???) GreekCirc - adds/removes a circumflex GreekDiairesis - adds/removes a diairesis GreekGrave - adds/removes a grave accent GreekIota - adds/removes an iota subscript GreekRough - adds/removes a rough breathing GreekSmooth - adds/removes a smooth breathing Others: SgreekToGreek - converts SGreek to Greek It is probably easiest to install the whole lot of them, since (though I say it myself) they are all quite useful: in this case, when you are in the Organiser window, make sure that you include in your selection the macros that are not displayed on the screen: Click on the top macro and drag the mouse down all the way to the bottom of the screen, until the macro SGreekToGreek shows at the bottom of the box. However, should you want just one or the other of the two packages, then just select those macros you require: to do this, click on one of the macros you wish to copy. Then press CTRL and hold it down. Then click on the other macros you want (this enables you to select ‘surgically’ rather than in one big chunk), and you are ready to copy them to your Normal template. Key assignation I suspect that should you copy the macros over to your normal template, you will have to assign keys to the macros yourself: still, this is very simple—instructions follow on the next page. [see over] Keys assigned to the transcription package GreekAddDot ALT + D GreekLineAdjust ALT + L GreekLunate ALT + S Keys assigned to the accentuation package Listed below is the set of keys that come ready-assigned (labelled Set One), with the Beta keys alongside for comparison. Incidentally, in the first list, signs such as <, >, @, and ~ are used to clarify which key is meant and why it has been chosen to represent a particular diacritic: they should not suggest that the SHIFT key is to be pressed. For example, ALT + > represents ALT + . as the actual keys to be pressed, not ALT + SHIFT + . (a quick glance at the keyboard will make this clear). Diacritic Set One [Beta Keys] rough ALT + < ` [x] signifies that one should press x on the smooth ALT + > ' numeric keypad acute ALT + / [/] / grave ALT + \ [*] \ circumflex ALT + = [-] = ^ ~ diairesis ALT + ; [+] @ iota subscript ALT + J apostrophe ALT + ' Note: ALT + J has been chosen for the iota subscript rather than ALT + I because the latter key combination is used to access the Insert menu. When assigning keys, one should avoid ALT + A, E, F, H, I, O, T, V, and W, as these are all used to access menus on the toolbar. Keys assigned to the other macros SGreektoGreek ALT + C (for converting) To assign or re-assign the macros to the keys of your choice go to the Tools menu click on “Customize” click on the “Keyboard” at the bottom of the window scroll down the Categories window until you get to Macros, and click on it ensure that the “Save Changes In” box reads ‘Normal’ (if you’ve copied the macros) click on the macro to which you wish to assign keys (e.g. GreekRough) click in the “Press New Shortcut Key” box press the keys you want (e.g. ALT and < [press ALT first]) click “Assign” repeat with the other macros click “Close” Note: Should you wish to remove a key assignation, then follow the steps above as far as step 6 (‘click on the macro to which…’). Then in the Current Keys box click on the assignation that you wish to remove, and click Remove. Note 2: The suggested key-assignations for each diacritic will be on display during the above process (in the Description box), so you do not need to write them down should you decide to use them. Note 3: Whilst you are in the Keyboard Customization screen, it is a very good idea to assign some key presses to various fonts. In the Categories window, click on Fonts. Then click on Greek, and having clicked in the “Press New Shortcut Key” box, type in the keys you want (e.g. ALT + G). Click “Assign”. Then do the same for Times New Roman (e.g. ALT + R, since you shouldn’t use ALT + T [see note on previous page]). This means that when changing fonts, you will no longer have to fiddle with the mouse or the fonts menu. ????????????????????????›????????????? ?(????(????????( You will always find the latest version of these macros on my homepage, as well as a copy of the new Son of WinGreek program by Neil Beshoori and Ralph Hancock. HYPERLINK "http://users.ox.ac.uk/~ball0087/download/" http://users.ox.ac.uk/~ball0087/download/ or the Oxford Classics Homepage: HYPERLINK "http://units.ox.ac.uk/departments/classics/software/greekmacropage.html " http://units.ox.ac.uk/departments/classics/software/greekmacropage.html Word97GreekInstallation/ PAGE 1 PAGE 4